Organizational Structure The Westwinds Music Society is comprised of an Executive Board, an Executive Committee, Group Representatives and an Executive Assistant. EXECUTIVE BOARD President Officer (Voting) Elected Chief Executive Officer Presides at all meetings Is an ex-officio member of all committees of the Society Nominating Committee Chair Enters into contracts Vice-President Officer (Voting) Elected Charity alliances Community alliances Government relations Committee involvement Treasurer Officer (Voting) Elected Chief Financial Officer Presents financial statements at General Meetings Works closely with Executive Assistant Enters into contracts Secretary Officer (Voting) Elected Records and distributes minutes of all meetings Artistic Director Music Director (Voting) Presents majority view of Music Directors Provides guidance to the Executive Board on matters of artistic, educational and musical importance. Attends regularly scheduled meetings of the Executive Committee and/or Executive Board                     OFFICE ADMINISTRATION Executive Assistant Remuneration by contract Responsible to the President and Treasurer Registration Membership Lists Bookkeeping Office Administration Attends Executive Meetings (Non-Voting)   EXECUTIVE COMMITTEE Ad-Hoc Positions - Attend Executive Committee Meetings (Non-Voting) Past President Website Coordinator Casino Coordinator Event Coordinator Instrument Rental Coordinator Volunteer Coordinator Recruitment/Publicity Coordinator Head Librarian Chief Returning Officer                     GROUP REPRESENTATIVES Group Manager Elected by each Group in May (for the following season), except Green Band & Choir Executive representative Information and communication to Group Ticket sales Invited to attend Executive meetings (Non-Voting) Attend Executive Committee Meetings Group Assistant Manager Coffee committee Special functions within Group (i.e. trips, group concerts) Assist Group Manager Recruit volunteers for Society events Assist Group Librarian - coordinates with Director and reports to Group Librarian Attend Executive Committee meetings Group Librarian Coordinates with Director Reports to Head Librarian Collects and distributes music for Group Attend Executive Committee meetings